Blog Archive

Paying Bills in QuickBooks: The Basics

The time-consuming part's over once you've entered bills in QuickBooks. Here's how to pay them....

November 26, 2018 by The Rodman Team
Getting Started with Accounts in QuickBooks Online, Part 1

QuickBooks Online was built to work with transactions downloaded from your online financial institutions. Here's how to work with them....

November 26, 2018 by The Rodman Team
How to Enter Bills in QuickBooks

It's not as much fun as creating invoices, but the bills must be paid. Here's how QuickBooks helps....

October 18, 2018 by The Rodman Team
Customer Statements: When, Why, and How

If your business relies on invoices to get paid, there may be times when you need to create and send statements....

October 18, 2018 by The Rodman Team
Extend QuickBooks' Usefulness with Add-Ons

Maybe QuickBooks does everything you need. But if you outgrow parts of it, don't worry, you'll have options....

August 30, 2018 by The Rodman Team
Not Using QuickBooks Online? What You're Missing Out On

If you dread every minute of the time you spend on accounting, you should know how QuickBooks Online can change your outlook....

August 30, 2018 by The Rodman Team
How to Use Memorized Transactions in QuickBooks

Tired of repetitive data entry? QuickBooks provides a way to save time and keystrokes when you create some transactions....

August 13, 2018 by The Rodman Team
How QuickBooks Online Can Improve Your Company's Financial Health

QuickBooks Online is more than just an online bookkeeper. It can help improve your cash flow, your customer relationships, your inventory readiness, and your future....

August 13, 2018 by The Rodman Team
Why QuickBooks Should Be on Your Desktop

You know about QuickBooks but you're still hesitating. Here's why you should make the transition....

June 29, 2018 by The Rodman Team
5 QuickBooks Online Reports You Should Run Regularly

There are numerous QuickBooks Online reports that you should be consulting at regular intervals. But you need these five at least every week...

June 29, 2018 by The Rodman Team
All About Sales Receipts in QuickBooks

Documenting every sale carefully helps ensure that your financial records and reports will be accurate. The sales receipt is the right tool for this in specific situations....

May 28, 2018 by The Rodman Team
Using Product and Service Records in QuickBooks Online

Last month, we created product and service records in QuickBooks Online. This month, we'll explore how they're used on the site....

April 23, 2018 by The Rodman Team
Polish Your Image: Customize QuickBooks' Forms

The invoices and other forms you send to customers and vendors should reflect your company's attention to detail, accuracy, and consistency....

April 23, 2018 by The Rodman Team
Creating Product and Service Records in QuickBooks Online

QuickBooks Online is good at managing and tracking inventory – as long as you've created thorough records....

March 31, 2018 by The Rodman Team
Get Paid Faster Using QuickBooks

Are your customers slow about paying their invoices? QuickBooks can help accelerate your receivables....

March 31, 2018 by The Rodman Team
Getting Ready for Payroll in QuickBooks Online

Taking on your company’s payroll with QuickBooks Online? Knowing what you’re up against ahead of time will make your setup tasks much easier....

February 28, 2018 by The Rodman Team
Tracking Time in QuickBooks, Part 2

We’ll be continuing the two-part series we started last month....

February 28, 2018 by The Rodman Team
Tracking Time in QuickBooks, Part 1

If your company sells services, you can track the time spent providing them in QuickBooks....

January 31, 2018 by The Rodman Team
Customize QuickBooks Online Using Settings

You can start using QuickBooks Online the first time you sign in. However, your tasks will be easier and faster, if you customize it for your company....

January 31, 2018 by The Rodman Team
5 QuickBooks Reports You Need to Run in January

2018 has begun. Does your accounting to-do list look like a clean slate, or are critical 2017 tasks still nagging?...

January 9, 2018 by The Rodman Team
Using QuickBooks Online's Customer Records

Your customers are your company’s lifeblood. Are you managing those relationships carefully? Here’s how QuickBooks Online can help....

January 9, 2018 by The Rodman Team
Are You Using QuickBooks’ Reminders?

We can’t emphasize this enough: QuickBooks’ Reminders can prevent countless problems with your finances....

December 13, 2017 by The Rodman Team
Working with Downloaded Transactions in QuickBooks Online

Downloading transactions into QBO is the easy part. You still have work to do once they’re on board....

December 13, 2017 by The Rodman Team
Working with QuickBooks’ Vendor Records

It’s important to maintain good relationships with your vendors and suppliers. QuickBooks helps you track your interaction with them....

November 15, 2017 by The Rodman Team
Setting Up Sales Tax in QuickBooks Online

Sales tax is one of the more complicated concepts supported by QuickBooks Online....

November 15, 2017 by The Rodman Team
Creating Customer Statements in QuickBooks

Invoices not being paid promptly? Customers questioning their payment history? Create statements....

September 28, 2017 by The Rodman Team
Are You Using QuickBooks Online's Mobile App?

Even if you don’t travel for work (but especially if you do), you should explore what QuickBooks Online’s mobile app has to offer....

September 28, 2017 by The Rodman Team
What Sales Orders Are and When to Use Them

They’re not as commonly used as invoices. But if you need them, they’re there....

September 8, 2017 by The Rodman Team
7 Best Practices for QuickBooks Online

Even if you’ve been using QuickBooks Online for a long time, it’s good to step back and evaluate your actions....

September 8, 2017 by The Rodman Team
Recording Simple Expenses in QuickBooks Online

Tracking even the little expenses is important....

June 22, 2017 by The Rodman Team
How to Keep Your QuickBooks Data Safe

You work hard to make sure your QuickBooks data is accurate. Make sure it’s safe, too....

May 17, 2017 by The Rodman Team
Setting Up Users in QuickBooks

If you plan to have multiple employees using QuickBooks, you can limit their access to specific areas....

April 30, 2017 by The Rodman Team
Your First Hour with QuickBooks Online

Whether you’re just launching a business or you’re going online with an existing company, take some time to get acquainted with QuickBooks Online....

April 30, 2017 by The Rodman Team
Using Custom Fields and Classes in QuickBooks Online

QBO’s tools are generic enough that myriad businesses can use it. But custom fields and classes help you shape it to meet your specific needs....

February 9, 2017 by The Rodman Team
Use Recurring Transactions in QuickBooks Online

Save time and ensure that repeating transactions are processed as scheduled....

January 12, 2017 by The Rodman Team
Anatomy of a QuickBooks Inventory Item

If you have an item-heavy business, you need tools to track your inventory. QuickBooks provides them....

January 12, 2017 by The Rodman Team
Paying Bills in QuickBooks Online

In a previous column, we talked about setting up bills in QuickBooks Online. Now it’s time to pay them....

October 27, 2016 by The Rodman Team
What Are Payroll Items in QuickBooks?

Considering processing your own payroll in QuickBooks? Whether you’re moving from a payroll service or getting ready to pay your first employee, you’re taking on a complex set of tasks that requires a great deal of setup and absolute precision....

September 28, 2016 by The Rodman Team
Can't Keep Up with Bills? QuickBooks Online Can Help

How does your company keep track of its bills now? If you’re like a lot of small businesses, you’re still dealing with a lot of paper....

September 28, 2016 by The Rodman Team
A Sustainable Financial Roadmap for Developers

As domain experts in alternative energy, our “Green Team” works with renewable energy producers and businesses throughout the U.S. providing tax advisory, financial, accounting services, and Investment Tax Credit (ITC) studies....

August 10, 2016 by The Rodman Team
Are You Applying Finance Charges? Should You Be?

Assessing finance charges is a complicated process. But if you have a lot of late payments coming in, you may want to consider it. There are many reasons why your customers send in payments past their due dates. Maybe they missed or misplaced your invoice, or they’re disputing the charges. They might not be very...

April 28, 2016 by The Rodman Team
Receiving Payments in QuickBooks

It’s probably one of your favorite QuickBooks activities. Be sure you understand the mechanics of recording payments. There are numerous ways to prioritize your workday. Do the most difficult things first. Get important phone calls out of the way. Respond to customer emails. But it’s likely that one activity takes precedence when you see that...

June 28, 2015 by The Rodman Team
Working With Your Accounts in QuickBooks Online

'Account' can mean more than one thing in QuickBooks Online. Here’s a look at its multiple concepts. Until you started doing your company’s accounting, the word “account” probably meant a checking or savings account at a bank or your identifying information at a place like a brokerage. In QuickBooks Online, “account” can mean the same...

June 15, 2015 by The Rodman Team
Why You Should Be Using Mobile Apps with QuickBooks

Intuit discontinued its own QuickBooks mobile app a while back, but there’s still plenty of processing power available for your smartphone or tablet. In days gone by, running a company was a 40 hour per week proposition. You might have taken work home some evenings or gone into the office on weekends. Those days are...

May 31, 2015 by The Rodman Team
Preventing Data Theft in QuickBooks

Be proactive about the security of your QuickBooks company file, and you’ll be less likely to encounter data theft. Thanks to the internet, privacy has been on the wane over the last few years. We assume that our addresses and phone numbers are public information, thanks to sites like Switchboard and 411.com. We hope that...

May 4, 2015 by The Rodman Team
Using Purchase Orders in QuickBooks Online

QuickBooks Online Plus offers the ability to create purchase orders. But they require knowledge that may be foreign to you. If your business purchases products from vendors that you then sell, you may have occasion to use purchase orders. These forms simply tell your suppliers what items you want to buy from them. Not all...

April 6, 2015 by The Rodman Team
Memorizing Transactions in QuickBooks: Why? How?

QuickBooks saves time in countless ways, one of which is its ability to memorize transactions. Are you taking advantage of this feature? One of the reasons you started using accounting software, among many others, was to save time. And QuickBooks has complied. Once you create a record for a customer, vendor, item, etc., you rarely...

February 23, 2015 by The Rodman Team
Stretching QuickBooks Online: What You Can Do With Apps

QuickBooks Online has worked well for countless businesses as is. But if you need more than it offers in some areas, there’s likely to be an app for that. You’d be hard-pressed to find two small businesses in the U.S. that have exactly the same needs when it comes to financial management. Fortunately, QuickBooks Online...

February 7, 2015 by The Rodman Team
Make Your Preferences Known in QuickBooks

QuickBooks is ready to use when you install it. But you can change its settings to make it work the way your company needs it to. There are some features that all small businesses need in their accounting software. Everyone needs a Chart of Accounts and a good set of report templates. There must be...

January 27, 2015 by The Rodman Team
Did You Resolve to Start Using QuickBooks Online in 2015?

Here’s an overview of the home page and what you can access from there. Many companies have been hesitant to trust their financial data – and that of their customers and vendors – to the internet, despite the fact that solution providers have built sophisticated security systems for this critical information. But you’ve decided that...

January 12, 2015 by The Rodman Team
QuickBooks Quick Tip: Using Statements In QuickBooks: The Basics

Most small businesses use invoices for billing customers. But there are times when you may want to send statements instead of – or in addition to – invoices. One of the more enjoyable parts of your job is probably sending invoices to your customers to bill for products and/or services is probably one of the...

December 15, 2014 by The Rodman Team
QuickBooks Quick Tip: Using the Vendor Center in QuickBooks Online

Whoever handles Accounts Payable for your company has an unenviable job. While the Accounts Receivable person gets to send invoices and happily record payments, the A/P employee has to make sure that: Complete records exist for all vendors. Billing information – including due dates — is entered correctly for all accounts. Bills are entered when...

December 1, 2014 by The Rodman Team
QuickBooks QuickTip: Understanding Your QuickBooks Online Accounts

The word “account” can mean more than one thing in QuickBooks Online. Before you started doing accounting tasks for your small business, the word “account” simply referred to your accounts at a financial institution – checking, savings, credit cards, etc. QuickBooks Online lets you access these same kinds of accounts via the internet and download...

October 18, 2014 by The Rodman Team
Top 10 Considerations When Setting Up a New Green Energy Company on QuickBooks

Setting up a new company in QuickBooks can be challenging enough, but if you are a green energy company there are a few additional items to think about. Due to the nature of your business many green energy companies face unique reporting and tracking requirements for a number of reasons, including tax reporting requirements, potential...

November 7, 2012 by The Rodman Team
Kathy Parker, CPA, Partner at Rodman & Rodman Named to Invest In Girls Inc. Board of Directors

Kathy Parker, CPA, MST, Partner at Rodman & Rodman, P.C. has recently been named to the Board of Directors for Invest In Girls, Inc. of Boston. Ms. Parker is a resident of Billerica. Ms. Parker has been employed with Rodman & Rodman P.C. for more than 13 years and has risen through the ranks from...

September 20, 2012 by The Rodman Team
Your Chart of Accounts

The Backbone of Your Accounting System Your chart of accounts is the backbone of your accounting system, whether your using QuickBooks, Peachtree, or any other accounting system. Here’s a brief explanation of how to setup, number and understand your chart of accounts more thoroughly! Your chart of accounts is KEY to reporting and understanding your...

September 9, 2011 by Rodman Admin
Top Ten Time Saving QuickBooks Tricks

By: Leah Schlegelmilch Rodman & Rodman QuickBooks ProAdvisor Team 1.) Memorize Memorize Memorize: QuickBooks will memorize your most common reports and transactions for quick access in the future. Memorize transactions you do repeatedly as well as reports you regularly reference. 2.) Batch Invoicing: Invoicing the same amounts to a multitude of customers every month? New...

November 16, 2010 by Rodman Admin
QuickBooks 2011, What’s new? What’s actually useful?

By: Leah Schlegelmilch Rodman & Rodman QuickBooks ProAdvisor Team As always the latest version of QuickBooks has many new and improved features for 2011 and as always some are more practical and useful than others. Batch Invoicing: The new batch invoicing feature is probably the most useful new feature of QuickBooks 2011. This enables users...

October 1, 2010 by Rodman Admin
SBA Loans

Consistency – The cornerstone of the brand experience by Kevin Hart, Principal – Hart-Boillot Advertising & Marketing – Newton, MA Branding The words “brand” or “branding” leave most folks scratching their heads. In a nutshell, the term brand denotes the perception(s) held by an individual or a demographic group about your company, product, service or...

July 22, 2007 by alexstetson
New Tax Law Highlights

New Tax Law Highlights The President just signed into law the Small Business & Work Opportunity Act of 2007. Though not as expansive as recent tax laws, there are some key provisions that we’d like our clients and friends to be aware of: * The most publicized change is the increase to the federal minimum...

June 22, 2007 by alexstetson
Self-directed IRAs, 529 Plans

Dear Larry, After a brief two month hiatus while we focused on completing our clients’ tax returns, The Rodman Report is back with some useful information and ideas that we hope you find helpful. In this month’s issue we have articles on the following: * Learn about the self-directed IRA. Investing in real estate is...

May 22, 2007 by alexstetson
Phone tax refunds, Updating QuickBooks, New Years Resolutions, more

Welcome to 2007! The holidays are behind us and a new year lies before us. We look to 2007 with great anticipation and optimism. The prevailing mood here and with many of the clients we are speaking with is one that senses 2007 is going to be a great year. We are going to try...

January 22, 2007 by alexstetson
Tax Credits, QuickBooks and Google, More

Information and Ideas You Can Use Winter and tax season are upon us. We won’t be fooled by the mild weather, however, and get too confident of an easy winter. This is New England after all. This month, we have a variety of articles including how to save some tax dollars while being environmentally conscious...

December 22, 2006 by alexstetson
Document Retention, QuickBooks, More!

Greetings and welcome to the second issue of The Rodman Report. In this issue, we’ve got some valuable news and information for our clients and friends. We now have an excellent resource for our clients who have questions regarding document retention. Our QuickBooks clients will get some valuable advice from Kathy Parker regarding the question...

October 22, 2006 by alexstetson
News from Rodman & Rodman, P.C., CPAs

Welcome to the 1st edition of The Rodman Report! The entire team at Rodman & Rodman CPAs hopes that you’ll find the information contained here helpful for you. The intent of the Rodman Report will be to make you aware of news and information that we think will benefit you, our clients and friends. Included...

September 22, 2006 by The Rodman Team
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